EHE FDM Guidance – Costing Allocations

Workday Foundation Data Model (FDM) Guide

Worktags	Code	Definitions	Helpful Questions and Tips
Cost Center	CCXXXXX	A unit within an organization to which costs and revenues are recorded.	Which Unit does this Transaction pertain to? Review the ‘EHE Cost Center Hierarchy’ file, or search ‘Cost Center FDM’ in Workday for a list of active values.
Fund	FDXXX	Represents unrestricted, temporarily restricted, permanently restricted and board designated activities.	What is the funding source being used for the transaction? Review the ‘Workday Worktag Look‐up File’ or search ‘Fund FDM’ in Workday for a list of active values.
Balancing Unit	BLXXXX	Used when there is a need to track assets and liabilities for the purpose of creating a full balance sheet.	Within EHE, this is associated with the Cost Center; which Cost Center does the transaction pertain to, and what is its associated balancing unit? Review the ‘Workday Worktag Look‐up File’ for a listing of EHE balancing units.
Gift	GFXXXXXX	An irrevocable transfer of personal property (e.g. cash, securities, books. Equipment) or real property (e.g. land, buildings) by a donor.	Are Advancement funds involved (FD500 or FD510)? If so, a Gift worktag is required. Refer to The Advancement System (TAS) for worktag and equity information.
Grant	GRXXXXXX	A sum of money utilized by the university for a specific purpose, usually research.	Is this transaction being managed by the Office of Research? Does the transaction involve an agreement between an OSU Unit and an external entity for which a contract/MOU is on file? If so, a grant worktag is required. Refer to the PI Portal @ osp.osu.edu, grant manager, or fiscal representative for more information.
Program	PGXXXXXX	Used to collect costs and revenue for activities across cost centers that are not date bound.	Is this expense related to an ongoing program or initiative? Is it directly related to an academic program? This is an optional worktag, but is typically included for reporting purposes.
Activities & Events	AEXXXXXX	Used to track and report revenue and expense for localized activities that are short‐lived or annually reoccurring.	Are there multiple activities within a program worktag for which there may be reporting needs? This is an optional worktag that is less common, but is included when necedssary.
Assignee	ASXXXXXX	Used to track and report on items at an individual’s level.	Is there a need to track a source of funding for an indvidual? Best practice is to include the assignee value when applicable.
Area	ARXXXX	Used to track and report revenue, expense and statistics for areas or groups of individuals and nursing units that cross multiple worktags, such as cost centers, programs or projects.	This worktag will default based on other worktags entered for the transaction.

Reporting Summary for Financial Foundation Data Model (FDM) Values

Financial FDM worktag values are easily found in Workday reports. As new values are created, or existing values inactivated, these reports will reflect those changes in the system.

Find Worktag values

To pul a report of worktag values, simply type the name of the worktag type, followed by “FDM Values” in the search bar in Workday. For example:

• Balancing Unit – FDM Values
• Cost Center – FDM Values
• Gift – FDM Values
• Ledgar Account – FDM Values
• Spend Categories – FDM Values

It is not necessary to input anything in the parameters to run these reports. Simply click Okay.

Some worktag types do not have their own report and are found in one of these reports:

• Custom Worktags – FDM Values (such as Financial Class, Location, Work Order)
• Custom Organizations – FDM Values (such as Academic Period, Assignee)

Guiding Principles ‐ Costing Allocations for College‐backed Personnel

Some units may choose to further track specials appointments by sub‐program within the main academic program using an Activities & Events value.

This practice is permitted for Specials appointments only

Costing Allocation Examples