Asset Management

The purpose of this document is to provide detailed information about asset tracking requirements. OSU’s Asset Management Policy provides a general framework for tracking assets, but this document will help to specify and clarify the policies provided by OSU Asset Management.

OSU’s Asset Management Policy: https://go.osu.edu/asset-management-policy

1. EHE requires that the following assets be tagged, tracked, and updated regularly in Workday:
   1. All capital assets.
      1. OSU Asset Management defines capital assets as moveable items that have a probable useful life of one or more years; have an original cost or value of $5,000 or more; and are neither permanently attached to a building or its utility systems, nor incorporated into the building at the time of initial construction or during later modifications, nor incorporated into artworks as art materials or supplies. This includes items that are leased for purchase and otherwise meet the terms of this definition. This does not include assets the university leases, subleases, or licenses under an agreement when the asset is not owned by the university, or when the asset is returned at the end of the applicable agreement.
   2. Non-capital assets must be tracked if they meet one or more of the following criteria.
      1. All digital media (including and not limited to digital cameras and smart televisions).
      2. Items that hold institutional data (including and not limited to computers, tablets, phones, external hard drives, and audio recorders).
      3. Items that pose a safety risk.
      4. Items that pose an environment risk (including but not limited to chemical storage containers).
      5. Computer peripheral items with an original cost or value of $750 or more that could easily be stolen or lost (including but not limited to tripods or other camera accessories, projectors, scanners, document cameras, conference cameras, webcams, and monitors).
      6. Lab or scientific equipment with an original cost or value of $3,500 or more that could easily be stolen or lost (including but not limited to microscopes, balances, incubators, and other scientific instruments).
      7. Exercise and training equipment with an original cost or value of $3,500 or more that could easily be stolen or lost (including but not limited to health monitoring equipment and exercise machines).
2. EHE does not require that the following items be tagged or tracked:
   1. Non-smart TVs.
   2. Computer peripherals with an original cost or value of less than $750, such as most computer monitors, speakers, webcams, microphones and docks.
   3. Printers.
   4. Projectors, scanners, document cameras, or conference cameras with an original cost or value of less than $750 or that could not easily be stolen or lost.
   5. Lab or scientific equipment with an original cost or value under $3,500 or that could not easily be stolen or lost unless it poses a safety or environmental risk.
   6. Exercise and training equipment with an original cost or value under $3,500 or that could not easily be stolen or lost unless it poses a safety risk.
   7. Desks, tables, or other furniture with an original cost or value under $5,000

Please note that while EHE will not require these items to be tracked, any CCATS can work with EHE’s Asset Manager on a case by case basis to track an asset in one of these categories.